Top Features of Ezi Accounting — A Quick Overview

Getting Started with Ezi Accounting: Setup & TipsEzi Accounting is designed to simplify bookkeeping and financial management for small businesses, freelancers, and accountants. This guide walks you through initial setup, core features, best practices, and practical tips to get the most value from Ezi Accounting.

Why choose Ezi Accounting?

Ezi Accounting focuses on ease of use, affordability, and essential accounting workflows. It typically offers:

User-friendly interface that requires minimal accounting knowledge.
Essential bookkeeping tools like invoicing, expense tracking, bank reconciliation, and financial reporting.
Scalability for freelancers up to small or growing businesses.

Before you start: what you’ll need

Prepare these items to speed up setup:

Business name, ABN/Tax ID (if applicable), and contact details.
Chart of accounts or a list of typical income/expense categories you use.
Opening balances for bank accounts, accounts receivable, and accounts payable.
Recent bank statements (last 3–6 months) for reconciliation.
Copies of invoices and bills you’ll want to enter or import.

Step 1 — Create your account and choose a plan

Go to the Ezi Accounting signup page and create an account with an email and password.
Choose a subscription that matches your transaction volume and feature needs (e.g., single-user, multi-user, payroll add-on).
Verify your email and complete profile details (business address, fiscal year settings, currency).

Step 2 — Configure company settings

Set your financial year start and tax settings (GST/VAT rates).
Upload your company logo and fill in invoice template details (payment terms, default notes).
Configure your invoice numbering sequence to match existing records.
Set user roles and permissions if you’ll share access with staff or your accountant.

Step 3 — Set up your chart of accounts

Ezi Accounting often provides a default chart of accounts. Review and customize:

Add or rename accounts to match your business categories.
Create sub-accounts for finer tracking (e.g., Marketing → Online Ads, Offline Ads).
Ensure liability accounts for taxes and payroll are present.

Step 4 — Connect bank feeds and import data

Link your bank accounts to enable automatic bank feeds (if supported). This saves time on reconciliations.
Import transactional data via CSV or OFX if direct feeds aren’t available.
Enter opening balances for bank and ledger accounts to align with your last closed statements.

Step 5 — Enter customers, suppliers, and opening balances

Import or manually add customer and supplier contacts with billing details.
Record outstanding invoices and bills as opening balances (Accounts Receivable / Payable).
Enter any loan balances, owner equity, or retained earnings as of your start date.

Step 6 — Invoicing and payments

Create and customize your first invoice template. Include payment instructions and due dates.
Enable online payment options (credit card, bank transfer, PayPal) if Ezi Accounting supports integrations.
Set up recurring invoices for subscription clients.

Practical tip: Use unique invoice prefixes for different product lines or locations to keep records tidy.

Step 7 — Expenses and receipts

Add expense categories and upload receipts. Use file attachments and notes for audit trails.
Use mobile app (if available) to photograph and upload receipts on the go.
Match expenses to bank transactions during reconciliation to ensure accuracy.

Step 8 — Reconciliation and routine tasks

Reconcile bank accounts at least monthly. Confirm that bank feed transactions match ledger entries.
Review aged receivables and payables weekly to manage cashflow.
Run a monthly profit & loss and balance sheet to monitor business health.

Payroll and taxes

If you run payroll, configure pay calendars, employee details, and tax settings.
Ensure payroll liabilities are mapped to correct liability accounts.
Use the software’s tax reporting features to generate GST/VAT or sales tax returns.

Integrations and automation

Connect Ezi Accounting to apps you use: CRM, e-commerce platforms (Shopify, WooCommerce), payment gateways, and payroll providers.
Automate recurring transactions (bills, invoices, journal entries) to reduce manual work.
Use rules to auto-categorize regular bank transactions.

Comparison (example):

Task	Manual	With Ezi Accounting
Monthly bank reconciliation	Time-consuming	Faster with bank feeds & rules
Invoicing recurring clients	Manual creation	Automated recurring invoices
Expense tracking	Paper receipts	Digital capture and attachment

Security and backups

Use strong, unique passwords and enable two-factor authentication.
Regularly export backups of your accounting data (CSV or proprietary backup) and store them securely.
Limit user permissions to reduce audit risk.

Common setup mistakes to avoid

Skipping opening balances — causes mismatched financial statements.
Not customizing invoice numbers — leads to duplicate or confusing sequences.
Ignoring reconciliations — small errors compound over time.
Failing to attach receipts — weakens audit readiness.

Tips to get the most from Ezi Accounting

Schedule a weekly 30-minute bookkeeping session to stay current.
Create bank rules for recurring transactions to speed categorization.
Use tracking codes or class segments (if available) for project-level profitability.
Train at least two people on basic tasks to avoid single-person dependency.
Run a quarterly review with your accountant to adjust tax planning and bookkeeping practices.

Troubleshooting & support

Check built-in help guides and video tutorials first for common tasks.
Use the in-app chat/support ticket for product-specific issues.
Export problem reports (transaction lists, reconciliations) before contacting support to speed resolution.

Final checklist after setup

Company details and tax settings configured.
Chart of accounts reviewed and customized.
Bank feeds connected or imports completed.
Opening balances entered.
Customers, suppliers, and inventory (if any) added.
First invoices sent and expense categories in use.
Routine reconciliation schedule set.

Getting Ezi Accounting set up correctly takes a few hours initially and saves many hours afterward. The steps above will get you from zero to running smoothly while keeping your records clean and audit-ready.